ISTA Event Coordinator

Sophie

Venue

Cranleigh Abu Dhabi
Saadiyat Island
Abu Dhabi, 126888
UAE

Tel: + 971 2 497 0000
Host school website

Important Information

The festival starts at 9:00am on Thursday 7th March and finishes at 5:00pm on Saturday 9th March 2019.

Information for visiting schools
Registration opens 10th January 2019.
Registration closes 24th January 2019.

Please note:
We advise that you have your group confirmed and all information collected prior to 10th January 2019.
Travel information is required as part of the registration process. Please have travel details confirmed by the time the registration window closes.
All overseas schools will need to be in Abu Dhabi by 8:00pm on Wednesday 6th March 2019 and may leave the school after the close at 5:00pm on Saturday 9th March 2019. Local schools will attend from Thursday morning through to the close of the festival.

ISTA artists
ISTA artists will need to arrive on Tuesday 5th March in time for an evening meal and may leave the school after 5:30pm on Saturday 9th March. Please arrange flights accordingly.
The ISTA Rep will arrive into Abu Dhabi by Monday evening 4th March to spend Tuesday with the host.
Artist travel information is required by 24th January 2019.

Finances

Students
Registration fees
GBP £206 per student – member schools.
GBP £157.50 per student – host school (first 25 students).

This includes the cost of an ISTA t-shirt.

Surcharges
GBP £10 airport transfers.
GBP £10 out and about.
GBP £150 accommodation (£50 per night shared rooms)
GBP £10 travel from the hotel to school daily.

Total per student
GBP £226 members, plus accommodation and travel.

Teachers/chaperones
GBP £50 – visiting member schools, towards catering etc.
GBP £97 – visiting non-member registration fee.
GBP £10 airport transfers.
GBP £10 travel from the hotel to school daily.
GBP £10 out and about.
GBP £90 per night accommodation (single rooms for three nights).
GBP £12 ISTA t-shirt (optional).

Total per teacher/chaperone
GBP £82 members.
GBP £129 non-members.
Plus accommodation and travel

Please note:
1. A GBP £500 non-refundable, non-transferrable deposit will be invoiced upon booking.
2. A GBP £500 cancellation fee will be invoiced to any school cancelling within 12 weeks from the start of the festival, in addition to the deposit withheld.
3. A GBP £150 late registration fee per school booking will be invoiced to schools if the registrations are received after the registration window has closed.
4. All invoices are payable within 28 days of receipt. If not, places cannot be guaranteed at the festival.

Travel & Visas

All participants will fly into Abu Dhabi.

Visiting schools
All schools are responsible for booking their own travel and visas for the festival. For more information regarding visas, please use the Visit Abu Dhabi link: https://visitabudhabi.ae/en/travel/essential.info/getting.a.visa.aspx

GETTING A VISA
Citizens of Australia, Andorra, Austria, Brunei, Belgium, Bulgaria, Canada, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hong Kong, Hungary, Iceland, Ireland, Italy, Japan, Latvia, Liechtenstein, Lithuania, Luxembourg, Malaysia, Malta, Monaco, The Netherlands, New Zealand, Norway, Poland, Portugal, Romania, San Marino, Singapore, Slovakia, Slovenia, South Korea, Spain, Sweden, Switzerland, United Kingdom, United States of America and the Vatican State can get a free-of-charge entry visa upon arrival at Abu Dhabi International Airport.

GCC citizens do not need a visa to enter the UAE.

ISTA artists
ISTA artists are responsible for booking their own flights to the festival and will use our travel agency for this. Artist teams will be activated 12 weeks prior to the festival and your EC will talk you through the process for booking flights at the time of activation.
Artists are also responsible for ensuring they have the necessary visa to enter Abu Dhabi.

Accommodation

All visiting students, teachers and ISTA artists will be staying at

Southern Sun Hotel
Al Zahiya
Tourist Club Area
Abu Dhabi
United Arab Emirates

Hotel Website 

Visiting schools
Teachers/chaperones
Single rooms will be booked for visiting teachers and chaperones for 3 nights from the 6th March 2019 at the above hotel.
We work on a price range of approximately GBP£95 per person per night, including breakfast.
As all participants will be staying in a hotel schools will be invoiced for accommodation at the time of registration.

Students
Students will stay in the centrally booked hotel.
Students will stay in shared rooms.
Where possible students will stay in rooms with peers from their own school.

ISTA artists
Single rooms will be booked for ISTA artists for 4 nights from the 5th March 2019.
An additional night will be booked for the Rep who will arrive on the 4th March 2019.
Artists will be responsible for any miscellaneous costs during their stay at the hotel.

Meals

Visiting schools
Breakfast for all participants will be taken at the hotel.
Lunches daily provided by the host school.
Dinner provided on days 1 and 2 of the festival.

ISTA artists
All meals will be provided by the host school.

Please find below the relevant documentation for you to download:

• - Event Terms and Conditions