ISTA Event Coordinator

Helen

Venue

International School Moshi, Arusha Campus
ISM Arusha Campus
Arusha
Tanzania

Tel: +255 27 275 5004

Host school website

Important Information

The festival starts at 9:00am on Friday 10th May 2019 and finishes at 4:00pm on Sunday 12th May 2019.

Information for visiting schools
Registration opens 8th March 2019.
Registration closes 22nd March 2019.

Please note:
We advise that you have your group confirmed and all information collected prior to 8th March 2019.
Travel information is required as part of the registration process. Please have travel details confirmed by the time the registration window closes.
All schools will need to be at International School Moshi, Arusha Campus by 5:00pm on Thursday 9th May 2019 and may leave the school after the close at 4:00pm on Sunday 12th May 2019.

ISTA artists
ISTA artists will need to arrive on Wednesday 8th May 2019 in time for an evening meal and may leave TBC on Sunday after 4:30pm. Please arrange flights accordingly.
The ISTA Rep will arrive into Kilimanjaro International airport by Tuesday evening 7th May 2019 to spend Wednesday with the host.
Artist travel information is required by 22nd March 2019.

Finances

Students
Registration fees
GBP £206 per student – member schools.
GBP £157.50 per student – host school (first 25 students).
This includes the cost of an ISTA t-shirt.

Surcharges
GBP £10 airport transfers.
GBP £10 out and about.

Total per student
GBP £226 members, GBP £167.50 host.

Teachers/chaperones
GBP £50 – visiting member schools, towards catering etc.
GBP £97 – visiting non-member schools registration fee (includes meals at school).
GBP £10 airport transfers.
GBP £10 out and about.
GBP £12 ISTA t-shirt (optional).

Total per teacher/chaperone
GBP £82 members.
GBP £129 non-members.

Please note:
1. A GBP £500 non-refundable, non-transferrable deposit will be invoiced upon booking.
2. A GBP £500 cancellation fee will be invoiced to any school cancelling within 12 weeks from the start of the festival, in addition to the deposit withheld.
3. A GBP £150 late registration fee per school booking will be invoiced to schools if the registrations are received after the registration window has closed.
4. All invoices are payable within 28 days of receipt. If not, places cannot be guaranteed at the festival.

Travel & Visas

All participants will fly into Kilimanjaro International airport.

Visiting schools
All schools are responsible for booking their own travel and visas for the festival.

ISTA artists
ISTA artists are responsible for booking their own flights to the festival and will use our travel agency for this. Artist teams will be activated 12 weeks prior to the festival and your EC will talk you through the process for booking flights at the time of activation.
Artists are also responsible for ensuring they have the necessary visa to enter Tanzania.

Accommodation

ISTA will book a hotel for visiting teachers and ISTA artists, close to the school.

Visiting schools
Teachers/chaperones
Single rooms will be booked for visiting teachers and chaperones for 3 nights from the 9th May 2019.
We work on a price range of approximately GBP£95 per person per night, including breakfast.
Visiting schools will be responsible for paying for rooms upon arrival. We can make provision for schools to pay hotel bills ahead of time.

Students
Students will stay with host families.
There will be no charge for accommodation.
Housing will be offered for three nights from the 9th May 2019.

ISTA artists
Single rooms will be booked for ISTA artists for 4 nights from the 8th May 2019.
An additional night will be booked for the Rep who will arrive on the 7th May 2019.
Artists will be responsible for any miscellaneous costs during their stay at the hotel.

Meals

Visiting schools
Breakfast – for visiting teachers at the hotel, for visiting students with host families.
Lunches – daily provided by the host school.
Dinner – provided on days 1 and 2 of the festival.

ISTA artists
All meals will be provided by the host school.

Please find below the relevant documentation for you to download:

• - Event Terms and Conditions