ISTA Event Coordinator

Helen

Venue

The American International School of Bucharest
196 Pipera Boulevard, Voluntari
Ilfov Country, 077190
Romania

Tel: +40 212044300

Host school website

Important Information

The festival starts at 4:00pm on Thursday 11th April 2019 and finishes at 12:30pm on Sunday 14th April 2019.

Visiting schools
Registration opens 7th February 2019.
Registration closes 21st February 2019.
Please note:
We advise that you have your group confirmed and all information collected prior to 7th February 2019.
Travel information will be required as part of the registration process this year. Please have travel details confirmed by the time the registration window closes.
All schools will need to be at the The American International School of Bucharest in time for a 4:00pm start on Thursday 11th April 2019 and may leave the school after the close at 12:30pm on Sunday 14th April 2019. Please arrange international travel accordingly.

ISTA artists
ISTA artists will need to arrive on Wednesday 10th April 2019 in time for an evening meal and may leave the school on Sunday after 1:00pm. Please arrange flights accordingly.
The ISTA Rep will arrive into Bucharest by Tuesday evening 9th April 2019 to spend Wednesday in school with the host.
Artist travel information is required by 21st February 2019.

Finances

Students
Registration fees
GBP £206 per student – member schools.
GBP £157.50 per student – host school (first 25 students).
This includes the cost of an ISTA t-shirt.

Surcharges
GBP £10 airport transfers.
GBP £10 out and about.

Total per student
GBP £226 members, GBP £167.50 host.

Teachers/chaperones
GBP £50 – visiting member schools, towards catering etc.
GBP £97 – visiting non-member schools registration fee (includes meals at school).
GBP £10 airport transfers.
GBP £10 out and about.
GBP £12 ISTA t-shirt (optional).

Total per teacher/chaperone
GBP £82 members.
GBP £129 non-members.

Please note:
1. A GBP £500 non-refundable, non-transferrable deposit will be invoiced upon booking.
2. A GBP £500 cancellation fee will be invoiced to any school cancelling within 12 weeks from the start of the festival, in addition to the deposit withheld.
3. A GBP £150 late registration fee per school booking will be invoiced to schools if the registrations are received after the registration window has closed.
4. All invoices are payable within 28 days of receipt. If not, places cannot be guaranteed at the festival.

Travel & Visas

All participants will fly into Bucharest.

Visiting schools
All schools are responsible for booking their own travel and visas for the festival.

ISTA artists
ISTA artists are responsible for booking their own flights to the festival and will use our travel agency for this. Artist teams will be activated 12 weeks prior to the festival and your EC will talk you through the process for booking flights at the time of activation.
Artists are also responsible for ensuring they have the necessary visa to enter Romania.

Accommodation

All teachers/chaperones and ISTA artists will stay at the following hotel
Hotel Tecadra
Strada Erou Iancu Nicolae 67A
Voluntari 077190
Romania

Tel: + 40 21 267 9393

Hotel website

The hotel has free Wi-Fi.
The room rate is 63 Euros per person per night, including breakfast.
The journey from the hotel to the school is approximately 10 minutes by car.”

Visiting schools
Teachers/chaperones
Single rooms will be booked for visiting teachers and chaperones for the nights of the 11th, 12th and 13th April 2019.

Visiting schools will be responsible for paying for rooms upon arrival. We can make provision for schools to pay hotel bills ahead of time.

Students
Students will stay with host families.
There will be no charge for accommodation.
Housing will be offered for three nights from the 11th April 2019.

ISTA artists
Single rooms will be booked for ISTA artists for the nights of the 10th, 11th, 12th and 13th April 2019.
An additional night will be booked for the Rep who will arrive on the 9th April 2019.
Artists will be responsible for any miscellaneous costs during their stay at the hotel.

Meals

Visiting schools
Breakfast – for visiting teachers at the hotel, for visiting students with host families.
Lunches daily provided by the host school (does not include Sunday).
Dinner – 2 evening meals provided; 3rd evening meal is the social meal for visiting teachers/chaperones and will be taken with host families for students.

ISTA artists
All meals will be provided by the host school.

Please find below the relevant documentation for you to download:

• - Event Terms and Conditions