ISTA Event Coordinator

Jen Tickle
jen@ista.co.uk

Venue

Cairo American College
1, Street 253, Al Maadi
Cairo Governate, 11431
Egypt

Tel: +20 2 27555555

Website: www.cacegypt.org/

Important Information

The festival starts at 9:00am on Thursday 1st February 2018 and finishes at 5:00pm on Saturday 3rd February 2018.

Visiting schools
Registration opens 1st December 2017.
Registration closes 21st December 2017.

Please note:
The registration window for this festival is earlier than normal due to the December holidays. If schools have problems with these dates please email your EC. We advise that you have your group confirmed and all information collected prior to 7th December 2017.
Travel information will be required as part of the registration process this year. Please have travel details confirmed by the time the registration window closes.
Overseas schools will need to be at Cairo American College by 5:00pm on Wednesday 31st January 2018 in order to be met by host families. Schools travelling locally will need to be at CAC in time for the 9:00am start on Thursday morning. All schools may leave after 5:00pm on Saturday. Please arrange (international) travel accordingly.

ISTA artists
ISTA artists will need to arrive on Tuesday 30th January 2018 in time for an evening meal and may leave the festival on Saturday after 5:00pm. Please arrange flights accordingly.
The ISTA Rep will arrive into Cairo by Monday evening – 29th January 2018 to spend Tuesday in school with the host.
Artist travel information is required by 21st December 2017.

Finances

Students/intern ensemble leaders (IELs)
Registration fees
£206 per student – member schools.
£186.60 per student – global patron schools.
£157.50 per student – host school (first 25 students) and £206/£186.60 thereafter.
Please note registration fees include the cost of an ISTA t-shirt.

Surcharges
£10 airport transfers.
£10 out and about.

Total per student
£226 members, £206.60 Global Patrons (from overseas schools), £167.50 host.
£216 members, 196.60 Global Patrons for local schools.

Teachers/chaperones
£34 visiting member schools.
£97 visiting non-member schools.
£10 airport transfers.
£10 out and about.
£12 ISTA t-shirt (optional).

Total per teacher/chaperone
£66 members.
£129 non members.

Please note:
1. A £500 non-refundable, non-transferrable deposit will be invoiced upon booking.
2. A £500 cancellation fee will be invoiced to any school cancelling within 12 weeks from the start of the festival, in addition to the deposit withheld.
3. A £150 late registration fee per school booking will be invoiced to schools if the registrations are received after the registration window has closed.
4. All invoices are payable within 28 days of receipt. If not, places can not be guaranteed at the festival.

Travel & Visas

Visiting schools
Local schools will travel daily and will be responsible for the organisation and cost of this travel. Overseas schools are responsible for booking their own travel and visas for the festival.

Overseas schools should fly into Cairo International Airport.
All overseas schools will be collected by private transport and taken to the school on arrival. Transport will also be provided at the end of the festival.

The journey from the airport to school is approximately 45 minutes.

ISTA artists
ISTA artists are responsible for booking their own flights to the festival and this year will use our new travel agency for this. Artist teams will be activated 12 weeks prior to the festival and your EC will talk you through the new process for booking flights at the time of activation.

ISTA artists will be transported by school van from the airport to the hotel.
Artists are also responsible for ensuring they have the necessary visa to enter Egypt.

During the festival

Students will travel in daily with their host families.
Visiting teachers and ISTA artists will be transported to and from the hotel by private car or taxis.
Local schools will be responsible for their own transport throughout the festival.

For the out and about

Buses will be provided for the cultural experience.

Accommodation

All teachers/chaperones and ISTA artists will stay at the following hotel
Holiday Inn Cairo Maadi
11431
Tel: 002 02 2526 0601
www.holidayinn.com

Rooms will cost $105 plus 28% tax inclusive of breakfast and wifi.

The hotel is 25 minutes from the school.

There is an option for visiting teachers to be hosted by teachers from CAC in apartments very close to the school.  If you would prefer this option over the hotel, please let the Event Coordinator know as soon as possible.  Otherwise you will be booked into the hotel.

Visiting schools
Teachers/chaperones
Visiting schools will be responsible for paying for rooms upon arrival. We can make provision for schools to pay hotel bills ahead of time.
Visiting teachers/chaperones will be booked into the hotel for the nights of the 31st January, 1st and 2nd February (and 3rd February if required).
Visiting students
Overseas students will stay with host families.
There will be no charge for accommodation.
Housing will be offered for three/four nights from the 31st January 2018.
No accommodation will be provided for local students.
ISTA artists
ISTA will book and pay for single room accommodation for the nights of the 30th, 31st January and 1st, 2nd February 2018.
The Rep will be booked in for an additional night (29th January 2018).
Artists will be responsible for any miscellaneous costs during their stay at the hotel.

Meals

Visiting schools
Breakfast at hotel or with host families.
Lunch and dinner at the host school.

Local schools
Breakfast not provided.
Lunch and dinner at the host school.

ISTA artists
All meals will be provided.

Please find below the relevant documentation for you to download:

• - Event Terms and Conditions