ISTA Event Coordinator

Kate Friend
kate@ista.co.uk

Venue

Dubai International Academy
First Al Khail Street
Emirates Hills
Dubai
United Arab Emirates
Phone: +971 4 368 4111
www.diadubai.com

Important Information

The festival starts at 9:00am on Thursday 2nd November 2017 and finishes at 5:00pm on Saturday 4th November 2017.

Visiting schools
Registration opens 31st August 2017.
Registration closes 21st September 2017.
Please note:
We advise that you have your group confirmed and all information collected prior to 31st August 2017.
Travel information will be required as part of the registration process this year. Please have travel details confirmed by the time the registration window closes.
All schools will need to arrive into Dubai preferably between 2:00-4:00pm on Wednesday 1st November. Later and traffic may be an issue getting you from the airport to the school. Schools may leave the school after the close of the festival at 5:00pm on Saturday. A late evening flight on Saturday may be booked as long as schools can remain at the school until 5:00pm.
Schools attending from within Dubai will be expected to attend from Thursday morning through to Saturday late afternoon and will travel to the festival daily.

ISTA artists
ISTA artists will need to arrive on Tuesday 31st October 2017 in time for an evening meal and may leave the school on Saturday after 5:30pm. Please arrange flights accordingly.
The ISTA Rep will arrive into Dubai by Monday evening 30th October 2017 to spend Tuesday in school with the host.
Artist travel information is required by 14th September 2017.

Finances

Students
Registration fees
£206.00 per student – member schools.
£186.60 per student – Global Patron schools.
£157.50 per student – host school (first 25 students) and £206.00 thereafter.
Please note registration fees include the cost of an ISTA t-shirt.

Surcharges
£10.00 airport transfers.
£10.00 out and about.
Plus accommodation based on shared rooms for overseas schools.

Total per student
£226.00 members, £206.60 Global Patrons, £177.50 host plus accommodation for overseas schools.
£216 members, £196.60 Global Patrons, £167.50 host for local schools.

Teachers/chaperones
£42.00 member schools registration fee.
£97.00 visiting non-member schools registration fee.
£10.00 airport transfers.
£10.00 out and about.
£12.00 ISTA t-shirt (optional).
420 AED per night’s accommodation (single rooms) if not local.

Total per teacher/chaperone
£74.00 plus accommodation TBC members.
£129.00 plus accommodation TBC non-members.

Please note:
1. A £500.00 non-refundable, non-transferrable deposit will be invoiced upon booking.
2. A £500.00 cancellation fee will be invoiced to any school cancelling within 12 weeks from the start of the festival, in addition to the deposit withheld.
3. A £150.00 late registration fee per school booking will be invoiced to schools if the registrations are received after the registration window has closed.
4. All invoices are payable within 28 days of receipt. If not, places cannot be guaranteed at the festival.

Travel & Visas

Detailed travel information will be uploaded shortly.
Visiting schools
All schools are responsible for booking their own travel and visas for the festival.
All schools will be collected by private transport and taken to the hotel on arrival. Transport will also be provided at the end of the festival. Local schools will travel daily.
Details of daily transport for overseas schools staying at the hotel to be confirmed shortly.
ISTA artists
ISTA artists are responsible for booking their own flights to the festival and this year will use our new travel agency for this. Artist teams will be activated 12 weeks prior to the festival and your EC will talk you through the new process for booking flights at the time of activation.
Artists are also responsible for ensuring they have the necessary visa to enter the United Arab Emirates.

Accommodation

All teachers/chaperones/students from overseas schools and ISTA artists will stay at the following hotel:

Fraser Suites Dubai

Sidra Tower

Sheikh Zayed Road

Dubai Media City

Dubai

Phone: +971 4 440 1423

http://dubai.frasershospitality.com/en

The journey from the hotel to the school is approximately 15 minutes by taxi.
Visiting schools
Teachers/chaperones
The room rate per night is 420 AED for a single occupancy room and 470 AED for a double occupancy room. This includes breakfast.
Visiting teachers and chaperones will be booked into single rooms at the hotel for the nights of 1st, 2nd, 3rd and 4th (if required) November 2017.
Visiting students
Students will stay in shared rooms in the same hotel and will be booked in for the nights of 1st, 2nd, 3rd and 4th (if required) November 2017.

ISTA artists
ISTA will book and pay for single room accommodation for the nights of 31st October, 1st, 2nd, 3rd and 4th (if required) November 2017.
The Rep will be booked in for an additional night (30th October 2017).
Artists will be responsible for any miscellaneous costs during their stay at the hotel.

Meals

Visiting schools
Breakfast – for all participants at the hotel.
Lunches daily provided by the host school Thursday Friday and Saturday.
Dinners daily provided by the host school Wednesday, Thursday, and Friday.

Artists
All meals will be provided by the host school.

Please find below the relevant documentation for you to download:

• - Event Terms and Conditions