ISTA Event Coordinator

Tom Scott
tom@ista.co.uk

Venue

International School of Düsseldorf
Niederrheinstraße 336
40489 Düsseldorf
Germany
Tel: + 49 211 940 66
www.isdedu.de

Important Information

The festival starts at 4:00pm on Thursday 16th November 2017 and finishes at 12:30pm on Sunday 19th November 2017.

Visiting schools
Registration opens 14th September 2017.
Registration closes 28th September 2017.
Please note:
We advise that you have your group confirmed and all information collected prior to 14th September 2017.
Travel information will be required as part of the registration process this year. Please have travel details confirmed by the time the registration window closes.
All schools will need to be at the International School of Dusseldorf in time for a 4:00pm start on Thursday 16th November 2017 and may leave the school after the close at 12:30pm on Sunday 19th November 2017. Please arrange international travel accordingly.

ISTA artists
ISTA artists will need to arrive on Wednesday 15th November 2017 in time for an evening meal and may leave the school on Sunday after 1:00pm. Please arrange flights accordingly.
The ISTA Rep will arrive into Dusseldorf by Tuesday evening 14th November 2017 to spend Wednesday in school with the host.
Artist travel information is required by 28th September 2017.

Finances

Students
Registration fees
£206.00 per student – member schools.
£186.60 per student – Global Patron schools.
£157.50 per student – host school (first 25 students) and £186.60 thereafter.
Please note: registration fees include the cost of an ISTA t-shirt.

Surcharges
£10.00 airport transfers.
£10.00 out and about.

Total per student
£226.00 members, £206.60 Global Patrons, £167.50 host.

Teachers/chaperones
£28.00 – visiting member schools.
£97.00 – visiting non-member schools.
£10.00 airport transfers.
£10.00 out and about.
£12.00 ISTA t-shirt (optional).

Total per teacher/chaperone
£60.00 members.
£129.00 non-members.

Please note:
1. A £500.00 non-refundable, non-transferrable deposit will be invoiced upon booking.
2. A £500.00 cancellation fee will be invoiced to any school cancelling within 12 weeks from the start of the festival, in addition to the deposit withheld.
3. A £150.00 late registration fee per school booking will be invoiced to schools if the registrations are received after the registration window has closed.
4. All invoices are payable within 28 days of receipt. If not, places cannot be guaranteed at the festival.

Travel & Visas

All participants will fly into Dusseldorf Airport (DUS) or arrive at Düsseldorf Hauptbahnhof (main train station).
The journey from the airport to the school will take approximately 10 minutes; from the train station approximately 15 minutes.
Visiting schools
All schools are responsible for booking their own travel and visas for the festival.
TBC but most likely that schools will use public transport to get to the school from airport or train station – the host school will provide tickets.
ISTA artists
ISTA artists are responsible for booking their own flights to the festival and this year will use our new travel agency for this. Artist teams will be activated 12 weeks prior to the festival and your EC will talk you through the new process for booking flights at the time of activation.
Artists are also responsible for ensuring they have the necessary visa to enter Germany.

Accommodation

All teachers/chaperones and ISTA artists will stay at the following hotel
Hotel Barbarossa
Niederrheinstraße 365
40489 Düsseldorf
Germany
Tel: + 49 211 4080920
www.barbarossa-duesseldorf.de
The hotel has free WiFi.
The room rate is 90 Euros per person per night, including breakfast.
The journey from the hotel to the school is approximately 4 minutes on foot.
Teachers/chaperones and ISTA artists will walk to school daily.

Visiting schools
Teachers/chaperones
Visiting schools will be responsible for paying for rooms upon arrival. We can make provision for schools to pay hotel bills ahead of time.
Visiting teachers/chaperones will be booked into the hotel for the nights of the 16th, 17th and 18th November 2017.
Visiting students
Students will stay with host families.
There will be no charge for accommodation.
Housing will be offered for three nights from the 16th November 2017.

ISTA artists
ISTA will book and pay for single room accommodation for the nights of the 15th, 16th, 17th and 18th November 2017.
The Rep will be booked in for an additional night (14th).
Artists will be responsible for any miscellaneous costs during their stay at the hotel.

Meals

Visiting schools
Breakfast – for visiting teachers at the hotel, for visiting students with host families.
Lunches daily provided by the host school (does not include Sunday)
Dinner – 2 evening meals provided; 3rd evening meal is the social meal for visiting teachers and will be taken with host families for students.

Artists
All meals will be provided by the host school.

Please find below the relevant documentation for you to download:

• - Event Terms and Conditions