ISTA Event Coordinator

Helen

Venue

Institut Le Rosey
Château du Rosey 1180
Switzerland

+41 218 225 500

Host school website

Important Information

The festival starts at 1:30pm on Friday 3rd May 2019 and finishes at 3:30pm on Sunday 5th May 2019.

Visiting schools
Registration opens 1st March 2019.
Registration closes 15th March 2019.

Please note:
We advise that you have your group confirmed and all information collected prior to 11th March 2019.
All schools should plan to be at Institut Le Rosey, Geneva for a 12:45pm start on Friday and should plan to leave the school no earlier than 3:30pm on the Sunday.

ISTA artists
ISTA artists will need to arrive on Thursday 2nd May 2019 in time for an evening meal and may leave Institut Le Rosey after 4:00pm on the Sunday. Please arrange flights accordingly. arrange flights accordingly.
The ISTA Rep will arrive into Geneva by Wednesday evening 1st May 2019 to spend Thursday with the host.
Artist travel information is required by 15th March 2019.

Finances

Students
Registration fees
GBP £206 per student – member schools.
GBP £157.50 per student – host school (first 25 students).
This includes the cost of an ISTA t-shirt.

Surcharges
GBP £10 airport transfers (overseas schools only).
GBP £10 out and about.

Total per student
GBP £226 members, GBP £167.50 host.

Teachers/chaperones
GBP £50 – visiting member schools, towards catering etc.
GBP £97 – visiting non-member schools registration fee (includes meals at school).
GBP £10 airport transfers (overseas schools only).
GBP £10 out and about.
GBP £12 ISTA t-shirt (optional).

Total per teacher/chaperone
GBP £82 members.
GBP £129 non-members.

Please note:
1. A GBP £500 non-refundable, non-transferrable deposit will be invoiced upon booking.
2. A GBP £500 cancellation fee will be invoiced to any school cancelling within 12 weeks from the start of the festival, in addition to the deposit withheld.
3. A GBP £150 late registration fee per school booking will be invoiced to schools if the registrations are received after the registration window has closed.
4. All invoices are payable within 28 days of receipt. If not, places cannot be guaranteed at the festival.

Travel & Visas

Visiting schools
It is the school’s responsibility, if local, to organise daily travel to and from Institut Le Rosey. Either using school buses and travelling as a group or organising parents to drop off and pick up. It is also the school’s responsibility to ensure that all children can take part in the festival fully.

ISTA artists
ISTA artists are responsible for booking their own flights to the festival and will use our travel agency for this. Artist teams will be activated 12 weeks prior to the festival and your EC will talk you through the process for booking flights at the time of activation.
Artists are also responsible for ensuring they have the necessary visa to enter Switzerland.
Artists will be collected at the airport by a representative from the host school and taken by private car/bus to the hotel.

Accommodation

There will be no accommodation needed for local participants as all will travel daily.
All visiting schools are staying in a local hostel and it is the school’s responsibilty to book this.

ISTA artists
ISTA artists will be booked into the following hotel:

L’Hotel Rolle
Grand-Rue 16
1180
Rolle

Tel: + 41 21 822 32 62

Hotel website

ISTA will book and pay for single room accommodations for the nights of 2nd, 3rd and 4th May 2019.
An additional night will be booked for the Rep who will arrive on the 1st May 2019.
Artists will be responsible for any miscellaneous costs during their stay at the hotel.

Meals

Visiting schools
Breakfast will be at home.
Lunch – participants are asked to eat lunch prior to the 1:30pm start. Lunch on Saturday and Sunday will be provided.
Dinner – dinner will be provided on the Friday as part of this festival.

ISTA artists
All meals will be provided by the host school.

Please find below the relevant documentation for you to download:

• - Event Terms and Conditions