ISTA Event Coordinator

Keriann O’Rourke
keriann@ista.co.uk

Venue

The Independent Schools Foundation Academy
1 Kong Sin Wan Rd
Telegraph Bay
Hong Kong

Tel: + 852 2202 2031
Website: www.isf.edu.hk

Important Information

The festival starts at 8:00am on Friday 13th April 2018 and finishes at 5:00pm on Sunday 15th April 2018.

Visiting schools
Registration opens 9th February 2018.
Registration closes 23rd February 2018.
Please note:
We advise that you have your group confirmed and all information collected prior to 9th February 2018.

Travel information will be required as part of the registration process this year. Please have travel details confirmed by the time the registration window closes.

All schools will need to arrive on Thursday 12th April 2018 and travel directly to the hotel via the Hong Kong airport express and local MTR trains with guidance from a representative from the host school. Visiting schools may leave the school after the close at 5:00pm on Sunday 15th April 2018. Visiting schools will be using the local MTR trains and Hong Kong airport express to return to the airport. Travel each way will take approximately 1 – 1.5 hours. Please arrange international travel accordingly.

Local schools will arrange their own daily travel to and from the festival.

ISTA artists
ISTA artists will need to arrive on Wednesday 11th April 2018 in time for an evening meal and may leave the school on Sunday after 5:30pm. Please arrange flights accordingly. The ISTA Rep will arrive into Hong Kong by Tuesday evening 10th April 2018 to spend Wednesday in school with the host. Artist travel information is required by 23rd February 2018.

Finances

Students/intern ensemble leaders (IELs)
Registration fees
£206 per student – member schools.
£186.60 per student – Global Patron schools.
£157.50 per student – host school (first 25 students) and £206 thereafter.
Please note the registration fee includes the cost of an ISTA t-shirt.

Surcharges
£10 airport transfers.
£10 out and about.
Single room GBP £89 per night.

Shared room GBP £100 per night.

This rate includes Wi-Fi and breakfast.

Total per student
£226 members plus accommodation, £206.60 Global Patrons plus accommodation, £167.50 host.

Teachers/chaperones
£34 visiting member schools.
£97 visiting non-member schools.
£10 airport transfers.
£10 out and about.

Single room HKD $913 (approximately GBP £89 per night.

Shared room HKD $1,023 (approximately £100 GBP) per night.

This rate includes Wi-Fi and breakfast.

£12 ISTA t-shirt (optional).

Total per teacher/chaperone
£66 members plus accommodation if required.
£129 non-members plus accommodation if required.

Please note:
1. A £500 non-refundable, non-transferrable deposit will be invoiced upon booking.
2. A £500 cancellation fee will be invoiced to any school cancelling within 12 weeks from the start of the festival, in addition to the deposit withheld.
3. A £150 late registration fee per school booking will be invoiced to schools if the registrations are received after the registration window has closed.
4. All invoices are payable within 28 days of receipt. If not, places cannot be guaranteed at the festival.

Travel & Visas

Visiting schools will be using the airport express and local MTR trains to travel between the airport and the hotel. More detailed information will be shared shortly.

Visiting schools
All schools are responsible for booking their own travel and visas for the festival. Overseas schools will be collected by a representative of the host school and taken to the hotel on arrival. Transport will also be provided at the end of the festival. Please allow for 1 – 1.5 hours of travel time each way and book flights accordingly. Local schools will be responsible for organising and covering the cost of daily transport to the festival.

ISTA artists
ISTA artists are responsible for booking their own flights to the festival and this year will use our new travel agency for this. Artist teams will be activated 12 weeks prior to the festival and your EC will talk you through the new process for booking flights at the time of activation.

Artists are also responsible for ensuring they have the necessary visa to enter Hong Kong. This requires a detailed and lengthy process and your Event Coordinator will be in touch to get the ball rolling. We’ll need to ask you for various documents then ISTA will assist in the process of securing the visa, in good time.

Accommodation

All teachers/chaperones and ISTA artists will stay at the following hotel:
L’hotel Island South
55 Wong Chuk Road
Aberdeen
Hong Kong

Tel: + 852 3968 8888
Website: www.lhotelgroup.com

Please see the costs of the rooms listed under Finances.

ISTA will make all the relevant bookings and invoice schools at the time of registration.

Visiting schools
Teachers/chaperones
Charges for hotel accommodation are not included in the registration fees. Overseas visiting teachers and chaperones will be booked into rooms at the hotel for the nights of 12th, 13th and 14th (15th if required) April 2018. Local schools will travel daily, returning home each evening.

Visiting students
Students will stay in shared rooms at the above hotel and will be booked in for the nights of 12th, 13th and 14th (15th if required) April 2018.

ISTA artists
ISTA will book and pay for single room accommodation for the nights of 11th, 12th, 13th and 14th April 2018. The Rep will be booked in for an additional night (10th April 2018). Artists will be responsible for any miscellaneous costs during their stay at the hotel.

Meals

Visiting schools
Breakfast – for all participants at the hotel.

Lunches – daily provided by the host school Friday, Saturday and Sunday.

Two evening meals will be provided on Friday and Saturday. Dinner is not included on the final evening.

Artists
All meals will be provided by the host school.

Please find below the relevant documentation for you to download:

• - Event Terms and Conditions