ISTA Event Coordinator

keriann@ista.co.uk

Venue

Jakarta Intercultural School
Jl. Terogong Raya No. 33
Cilandak 12430
Jakarta

Tel: +62 (0)21 769 2555

Host school website

Important Information

This is a bonsai and Connect festival.

The festival starts at 9:00am on Friday 2nd November 2018 and finishes at 5:00pm on Sunday 4th November 2018.

Information for visiting schools
Registration opens 31st August 2018.
Registration closes 14th September 2018.
Please note:
We advise that you have your group confirmed and all information collected prior to 31st August 2018.
Travel information is required as part of the registration process. Please have travel details confirmed by the time the registration window closes.
Schools should plan to take flights that arrive by 15:00 into Jakarta, Thursday, Nov 1, in order to allow for travel time from the airport to the school for pick up by host families around 17:00/17:30 and may leave the school after the close at 5:00pm on Sunday 4th November 2018.

Schools should plan to take flights that arrive by 3:00pm into Jakarta, Thursday, 1st November, in order to allow for travel time from the airport to the school for pick up by host families around 5:00-5:30pm and may leave the school after the close at 5:00pm on Sunday 4th November 2018.

ISTA artists
ISTA artists will need to arrive on Wednesday 31st October 2018 in time for an evening meal and may leave Jakarta Intercultural School on Sunday after 5:30pm. Please arrange flights accordingly.
The ISTA Rep will arrive into Jakarta by Tuesday evening 30th October 2018 to spend Wednesday with the host.
Artist travel information is required by 14th September 2018.

Finances

Students
Registration fees
GBP £206 per student.
This includes the cost of an ISTA t-shirt.

Surcharges
GBP £10 airport transfers.
GBP £10 out and about.

Total per student
GBP £226 members, GBP £216 host.

Teachers/chaperones
GBP £50 – visiting member schools, towards catering etc.
GBP £97 – visiting non-member schools registration fee (includes meals at school).
GBP £10 airport transfers.
GBP £10 out and about.

GBP £12 ISTA t-shirt (optional).

Total per teacher/chaperone
GBP £82 members.
GBP £129 non-members.

Please note:
1. A GBP £500 non-refundable, non-transferrable deposit will be invoiced upon booking.
2. A GBP £500 cancellation fee will be invoiced to any school cancelling within 12 weeks from the start of the festival, in addition to the deposit withheld.
3. A GBP £150 late registration fee per school booking will be invoiced to schools if the registrations are received after the registration window has closed.
4. All invoices are payable within 28 days of receipt. If not, places cannot be guaranteed at the festival.

Travel & Visas

All participants will fly into Soekarno–Hatta International Airport (CGK).

The journey from the airport to the school will take approximately one hour.

Visiting schools
All schools are responsible for booking their own travel and visas for the festival.

Schools will be transported using private buses to get to the school from the airport. All schools will be met by a representative from the host school.

ISTA artists
ISTA artists are responsible for booking their own flights to the festival and will use our travel agency for this. Artist teams will be activated 12 weeks prior to the festival and your EC will talk you through the process for booking flights at the time of activation.
Artists are also responsible for ensuring they have the necessary visa to enter Indonesia.

Artists will be collected at the airport by a representative from the host school and take by private car to the hotel.

Accommodation

All teachers/chaperones and ISTA artists will stay at the following hotel

Hotel Kristal
Jalan Terogong Raya, RT.12/RW.10
Cilandak Barat, RT.12/RW.10
Cilandak Bar., Cilandak
Kota Jakarta Selatan, Daerah Khusus Ibukota
Jakarta 12430
Indonesia

Tel: + 62 21 7507050
Hotel website

The hotel has free WiFi.
The room rate is Rp. 900,000 IDR for a studio suite per night, including breakfast and two pieces of laundry.
The journey from the hotel to the school is approximately a 5-10 minute drive.
Teachers/chaperones and ISTA artists will be transported by private bus daily.

Visiting schools
Teachers/chaperones
Visiting teachers/chaperones will be booked into the hotel for the nights of the 1st, 2nd and 3rd November 2018.
Visiting schools will be responsible for paying for rooms upon arrival. We can make provision for schools to pay hotel bills ahead of time.

Students
Students will stay with host families.
There will be no charge for accommodation.
Housing will be offered for three nights from the 1st November 2018.

ISTA artists
ISTA will book and pay for single room accommodation for the nights of the 31st October, 1st, 2nd and 3rd November 2018.
An additional night will be booked for the Rep who will arrive on the 30th October 2018.
Artists will be responsible for any miscellaneous costs during their stay at the hotel.

Meals

Visiting schools
Breakfast – for visiting teachers at the hotel, for visiting students with host families.
Lunches daily provided by the host school.
Dinner provided on days 1 and 2 of the festival.

ISTA artists
All meals will be provided by the host school.

Please find below the relevant documentation for you to download:

• - Event Terms and Conditions
• - ISTA student code of conduct for festivals
• - Connect festivals... all you need to know
• - ISTA Connect for teachers