ISTA Event Coordinator

TBC

Venue

American International School Kingston
2 College Green Avenue
Kingston 6
Jamaica

Tel: +1 876-702-2070

Host school website

Important Information

The festival starts at 12:30pm on Friday 1st February 2019 and finishes at 4:00pm on Sunday 3rd February 2019.

Information for visiting schools
Registration opens 30th November 2018.
Registration closes 14th December 2018.

Please note:
We advise that you have your group confirmed and all information collected prior to 30th November 2018.
Travel information is required as part of the registration process. Please have travel details confirmed by the time the registration window closes.
Overseas schools should plan to be at the American International School of Kingston in time for the 12:30pm start on Friday 1st February 2019 and may leave the school after the close at 4:00pm on Sunday 3rd February 2019. Please arrange international travel accordingly. Local schools will attend from the afternoon of the 1st February 2019.
 
ISTA artists
ISTA artists will need to arrive on Thursday 31st January 2019 in time for an evening meal and may leave the American International School of Kingston on Sunday after 4:30pm. Please arrange flights accordingly.
The ISTA Rep will arrive into Kingston by Wednesday evening 30th January 2019 to spend Thursday with the host.
Artist travel information is required by 14th December 2018.

Finances

Students
Registration fees
GBP £190 per student – member schools.
GBP £145.50 per student – host school (first 25 students).
This includes the cost of an ISTA t-shirt.

Surcharges
GBP £10 airport transfers.
GBP £10 out and about.

Total per student
GBP £210 members, GBP £155.50 host.

Teachers/chaperones
GBP £50 – visiting member schools, towards catering etc.
GBP £89 – visiting non-member schools registration fee (includes meals at school).
GBP £10 airport transfers.
GBP £10 out and about.
GBP £12 ISTA t-shirt (optional).

Total per teacher/chaperone
GBP £82 members.
GBP £121 non-members.

Please note:
1. A GBP £500 non-refundable, non-transferrable deposit will be invoiced upon booking.
2. A GBP £500 cancellation fee will be invoiced to any school cancelling within 12 weeks from the start of the festival, in addition to the deposit withheld.
3. A GBP £150 late registration fee per school booking will be invoiced to schools if the registrations are received after the registration window has closed.
4. All invoices are payable within 28 days of receipt. If not, places cannot be guaranteed at the festival.

Travel & Visas

All participants will fly into Norman Manley International Airport. Participants might want to look at flying into Montego Bay and hiring a bus over to Kingston as this can significantly reduce flight costs.

Visiting schools
All schools are responsible for booking their own travel and visas for the festival. Local schools will travel daily.
ISTA artists
ISTA artists are responsible for booking their own flights to the festival and will use our travel agency for this. Artist teams will be activated 12 weeks prior to the festival and your EC will talk you through the process for booking flights at the time of activation.
Artists are also responsible for ensuring they have the necessary visa to enter Jamaica.

Accommodation

ISTA will book a hotel for visiting teachers and ISTA artists, close to the school.
No accommodation will be booked for local schools.

Visiting schools
Teachers/chaperones
Single rooms will be booked for visiting teachers and chaperones for 2 nights from the 1st February 2019.
We work on a price range of approximately GBP£95 per person per night, including breakfast.
Visiting schools will be responsible for paying for rooms upon arrival. We can make provision for schools to pay hotel bills ahead of time.

Students
Overseas students will stay with host families.
There will be no charge for accommodation.
Housing will be offered for two nights from the 1st February 2019.

ISTA artists
Single rooms will be booked for ISTA artists for 3 nights from the 31st January 2019.
An additional night will be booked for the Rep who will arrive on the 30th January.
Artists will be responsible for any miscellaneous costs during their stay at the hotel.

Meals

Breakfast – for visiting teachers at the hotel, for visiting students with host families. No breakfast is provided for local students.
Lunch – will be provided on Saturday and Sunday by the host school.
Dinner – 1 evening meal provided on Friday and Saturday is the social meal for visiting teachers/chaperones and will be taken with host families for students.

ISTA artists
All meals will be provided by the host school.

Please find below the relevant documentation for you to download:

• - Event Terms and Conditions