ISTA Event Coordinator

Jen Tickle
jen@ista.co.uk

Venue

Colegio Roosevelt, The American School of Lima
325 Avenida Las Palmeras
Comacho
La Molina
Lima
Peru
Tel: +51 1 4350890
www.amersol.edu.pe

Important Information

The festival starts at 4:00pm on Thursday 9th November 2017 and finishes at 12:30pm on Sunday 12th November 2017.
Visiting schools
Registration opens 7th September 2017.
Registration closes 21st September 2017.
Please note:
We advise that you have your group confirmed and all information collected prior to 14th September 2017.
Travel information will be required as part of the registration process this year. Please have travel details confirmed by the time the registration window closes.
All schools will need to be at Colegio Roosevelt in time for a 4:00pm start on Thursday 9th November 2017 and may leave the school after the close at 12:30pm on Sunday 12th November 2017. Please arrange international travel accordingly.
ISTA artists
ISTA artists will need to arrive on Wednesday 8th November 2017 in time for an evening meal and may leave the school on Sunday after 1:00pm. Please arrange flights accordingly.
The ISTA Rep will arrive into Lima by Tuesday evening 7th November 2017 to spend Wednesday in school with the host.
Artist travel information is required by 21st September 2017.

Finances

Students/intern ensemble leaders (IELs)
Registration fees
£206.00 per student – member schools.
£186.60 per student – Global Patron schools.
Please note registration fees include the cost of an ISTA t-shirt.

Surcharges
£10.00 airport transfers.
£10.00 out and about.

Total per student
£226.00 members, £206.60 Global Patrons, £216.00 host.
£216.00 for students from local schools.

Teachers/chaperones
£34.00 visiting member schools.
£97.00 visiting non-member schools.
£10.00 airport transfers.
£10.00 out and about.
£12.00 ISTA t-shirt (optional).

Total per teacher/chaperone
£66.00 members.
£129.00 non-members.

Please note:
1. A £500.00 non-refundable, non-transferrable deposit will be invoiced upon booking.
2. A £500.00 cancellation fee will be invoiced to any school cancelling within 12 weeks from the start of the festival, in addition to the deposit withheld.
3. A £150.00 late registration fee per school booking will be invoiced to schools if the registrations are received after the registration window has closed.
4. All invoices are payable within 28 days of receipt. If not, places cannot be guaranteed at the festival.

Travel & Visas

Visiting schools
All schools are responsible for booking their own travel and visas for the festival.

Schools should fly into Jorge Chavez International Airport.  Schools will be transported by private buses to the school.

Visiting schools will be collected by private transport and taken to the school on arrival. Transport will also be provided at the end of the festival. Schools should allow 45 minutes travel time to the airport.

During the festival, all students will travel in daily with their host family. Visiting teachers will travel from hotel to school on a shared school bus or in a taxi.

Local schools will be responsible for their own accommodation throughout the festival.

ISTA artists
ISTA artists are responsible for booking their own flights to the festival and this year will use our new travel agency for this. Artist teams will be activated 12 weeks prior to the festival and your EC will talk you through the new process for booking flights at the time of activation.

ISTA artists will take taxis to the hotel from the airport and should keep receipts.  Please add these to your invoice to Jo.

ISTA artists will travel from hotel to school on a shared school bus or in a taxi.
Artists are also responsible for ensuring they have the necessary visa to enter Peru.

Out and about

Participants will travel on a school bus for the cultural experience.

Accommodation

All teachers/chaperones and ISTA artists will stay at the following hotel

Dazzler Hotel
AV. Jose Pardo
879 Esquina Roma, Miraflores
Lima 18

www.dazzlerhoteles.com/en/hotels/peru/hotels-in-lima/dazzler-lima/

Rooms cost $155.60 including breakfast and wifi.

Visiting schools
Teachers/chaperones
Visiting schools will be responsible for paying for rooms upon arrival. We can make provision for schools to pay hotel bills ahead of time.
Visiting teachers/chaperones will be booked into the hotel for the nights of the 9th, 10th and 11th November 2017.
Visiting students
Overseas students will stay with host families.
There will be no charge for accommodation.
Housing will be offered for three nights from the 9th November 2017.

ISTA artists
ISTA will book and pay for single room accommodation for the nights of the 8th, 9th, 10th and 11th November 2017 at the Dazzler hotel.

Artists will be responsible for any miscellaneous costs during their stay at the hotel.

Meals

Visiting schools
Breakfast – for visiting teachers at the hotel, for students provided by host families.
Lunches provided by the host school on Friday and Saturday.
Two evening meals provided; 3rd evening meal is the social meal for visiting teachers and will be taken with host families for students.

Artists
All meals will be provided by the host school.

Please find below the relevant documentation for you to download:

• - Event Terms and Conditions