ISTA Event Coordinator

Tom Scott
tom@ista.co.uk

Venue

American School in London
1 Waverley Place
London NW8 ONP
United Kingdom
Phone: +44 (0) 207 4491200
Website: www.asl.org

Important Information

The festival starts at 4:00pm on Thursday 8th February 2018 and finishes at 12:30pm on Sunday 11th February 2018.

Visiting schools
Registration opens 30th November 2017.
Registration closes 14th December 2017.

Please note:
We advise that you have your group confirmed and all information collected prior to 30th November 2017.
Travel information will be required as part of the registration process this year. Please have travel details confirmed by the time the registration window closes.
All schools will need to arrive at ASL in time for the 4:00pm start on Thursday 8th February 2018. Schools may leave the school after the close of the festival at 12:30pm on Sunday. A late afternoon/early evening flight on Sunday may be booked as long as schools can remain at the school until 12:30pm.

ISTA artists
ISTA artists will need to arrive on Wednesday 7th February 2018 in time for an evening meal and may leave the school on Sunday after 1:00pm. Please arrange flights accordingly.
The ISTA Rep will arrive into London by Tuesday evening 6th February 2018 to spend Wednesday in school with the host.
Artist travel information is required by 14th December 2017.

Finances

Students
Registration fees
£206 per student – member schools.
£186.60 per student – Global Patron schools.
£157.50 per student – host school (first 25 students) and £206 thereafter.
Please note registration fees include the cost of an ISTA t-shirt.

Surcharges
£10 out and about.

Total per student
£216 members, £196.60 Global Patrons, £167.50 host.

Teachers/chaperones
£36 visiting member schools.
£97 visiting non-member schools.
£10 out and about.
£12 ISTA t-shirt (optional).

Total per teacher/chaperone
£58 members plus.
£119 non-members.

Please note:
1. A £500 non-refundable, non-transferrable deposit will be invoiced upon booking.
2. A £500 cancellation fee will be invoiced to any school cancelling within 12 weeks from the start of the festival, in addition to the deposit withheld.
3. A £150 late registration fee per school booking will be invoiced to schools if the registrations are received after the registration window has closed.
4. All invoices are payable within 28 days of receipt. If not, places cannot be guaranteed at the festival.

Travel & Visas

All schools are responsible for booking there own travel to London as per the arrival dates.

Visiting schools
All schools are responsible for booking their own travel and visas for the festival.
All schools will be asked to organise and cover the cost of local travel from your arrival point in London to the school in St John’s Wood. The same will be true for the return journey to airports at the end of the festival. Local schools will travel daily.

ISTA artists
ISTA artists are responsible for booking their own flights to the festival and this year will use our new travel agency for this. Artist teams will be activated 12 weeks prior to the festival and your EC will talk you through the new process for booking flights at the time of activation.
Artists are also responsible for ensuring they have the necessary visa to enter the United Kingdom.

Accommodation

Visiting schools are responsible for booking their own hotels for this event. Your event coordinator will send a list of hotels that have been recommended by the host school.

Visiting schools
Teachers/chaperones
Visiting schools are responsible for booking their own hotels for this event. Your event coordinator will send a list of hotels that have been recommended by the host school. You will need to book for the nights of 8th, 9th and 10th February 2018.
Visiting students
Students will stay in shared rooms at the same hotel and you will need to book them in for the nights of 8th, 9th and 10th February 2018.

ISTA artists
ISTA will book and pay for single room accommodation at a hotel near to the school for the nights of 7th, 8th, 9th and 10th February 2018.
The Rep will be booked in for an additional night (6th February 2018).
Artists will be responsible for any miscellaneous costs during their stay at the hotel.

Meals

Visiting teachers and students
Breakfast – for all participants at the hotel.
Lunches provided by host – Friday and Saturday.
Dinners provided by host – Thursday, Friday, Saturday.

ISTA artists
Breakfast will be taken at the hotel; all meals will be provided by the host school.

Please find below the relevant documentation for you to download:

• - Event Terms and Conditions