ISTA Event Coordinator

Helen

Venue

ACS Egham International School
London Rd
Egham, TW20 0HS
United Kingdom

Tel: +44 1784 430800

Host school website

https://www.acs-schools.com/acs-egham

Important Information

This is a bonsai festival.
The festival starts at 4:00pm on Thursday 4th October 2018 and finishes at 12:30pm on Sunday 7th October 2018.

Visiting schools
Registration opens 2nd August 2018.
Registration closes 16th August 2018.
Please note:
We advise that you have your group confirmed and all information collected prior to 2nd August 2018.
Travel information is required as part of the registration process. Please have travel details confirmed by the time the registration window closes.
All schools will need to be at ACS Egham International School in time for a 4:00pm start on Thursday 4th October 2018 and may leave the school after the close at 12:30pm on Sunday 7th October 2018. Please arrange international travel accordingly.

ISTA artists
ISTA artists will need to arrive on Wednesday 3rd October 2018 in time for an evening meal and may leave the school on Sunday after 1:00pm. Please arrange flights accordingly.
The ISTA Rep will arrive into London by Tuesday evening 2nd October 2018 to spend Wednesday in school with the host.
Artist travel information is required by the 16th August 2018.

Finances

Students
Registration fees
GBP £206 per student.
This includes the cost of an ISTA t-shirt.

Surcharges
GBP £10 out and about.

Total per student
GBP £216 members.

Teachers/chaperones
GBP £50 – visiting member schools, towards catering etc.
GBP £97 – visiting non-member schools registration fee (includes meals at school).
GBP £10 out and about.
GBP £12 ISTA t-shirt (optional).

Total per teacher/chaperone
GBP £72 members.
GBP £119 non-members.

Please note:
1. A GBP £500 non-refundable, non-transferrable deposit will be invoiced upon booking.
2. A GBP £500 cancellation fee will be invoiced to any school cancelling within 12 weeks from the start of the festival, in addition to the deposit withheld.
3. A GBP £150 late registration fee per school booking will be invoiced to schools if the registrations are received after the registration window has closed.
4. All invoices are payable within 28 days of receipt. If not, places cannot be guaranteed at the festival.

Travel & Visas

All participants will fly into London Heathrow.

The journey from the airport to the school takes approximately 20 minutes and 5 minutes from the train station.

Visiting schools
All schools are responsible for booking their own travel and visas for the festival.

All schools will be met by a representative from the host school at a designated point and taken to the shcool by bus.

ISTA artists
ISTA artists are responsible for booking their own flights to the festival and will use our travel agency for this. Artist teams will be activated 12 weeks prior to the festival and your EC will talk you through the process for booking flights at the time of activation.
Artists are also responsible for ensuring they have the necessary visa to enter the United Kingdom.

Artists will be collected at the airport by a representative from the host school and taken by private bus to the hotel.

Accommodation

All teachers/chaperones and ISTA artists will stay at the following hotel
The Wheatsheaf,
GU25 4QF
44 1344 842057
https://www.chefandbrewer.com/pubs/surrey/wheatsheaf-hotel/

The hotel has free WiFi.
The room rate is £103 per person per night, including breakfast.
The journey from the hotel to the school is approximately 10/15 on foot.

Visiting schools
Teachers/chaperones

Visiting teachers/chaperones will be booked into the hotel for the nights of the 4th, 5th and 6th October 2018.

Visiting schools will be responsible for paying for rooms upon arrival. We can make provision for schools to pay hotel bills ahead of time.

Students
Students will stay with host families.
There will be no charge for accommodation.
Housing will be offered for three nights from the 4th October 2018.

ISTA artists
ISTA will book and pay for single room accommodation for the nights of the 3rd, 4th, 5th and 6th October 2018.
An additional night will be booked for the Rep who will arrive on the 2nd October 2018.
Artists will be responsible for any miscellaneous costs during their stay at the hotel.

Meals

Visiting schools
Breakfast – for visiting teachers at the hotel, for visiting students with host families.
Lunches daily provided by the host school (does not include Sunday).
Dinner – 2 evening meals provided; 3rd evening meal is the social meal for visiting teachers/chaperones and will be taken with host families for students.

ISTA artists
All meals will be provided by the host school.

Please find below the relevant documentation for you to download:

• - Event Terms and Conditions