ISTA Event Coordinator

Jen Tickle
jen@ista.co.uk

Venue

Dwight School
6 Friern Barnet Lane
London N11 3LX
United Kingdom
Tel: +44 20 8920 0600
www.dwightlondon.org/

Important Information

The festival starts at 9:00am on Thursday 26th October 2017 and finishes at 4:00pm on Saturday 28th October 2017.
Visiting schools
Registration opens 25th August 2017.
Registration closes 8th September 2017.
Please note:
We advise that you have your group confirmed and all information collected prior to 1st September 2017.
Travel information will be required as part of the registration process this year. Please have travel details confirmed by the time the registration window closes.
All schools will need to be at Dwight School in time for a 9:00am start on Thursday 26th October 2017 and may leave the school after the close at 4:00pm on Saturday 28th October 2017. Please arrange international travel accordingly.
ISTA artists
ISTA artists will need to arrive on Tuesday 24th October 2017 in time for an evening meal and may leave the school on Saturday after 4:30pm. Please arrange flights accordingly.
The ISTA Rep will arrive into London by Monday evening 23rd October 2017 to spend Tuesday in school with the host.
Artist travel information is required by 8th September 2017.

Finances

Students/intern ensemble leaders (IELs)
Registration fees
£206.00 per student – member schools.
£186.60 per student – Global Patron schools.
Please note registration fees include an ISTA t-shirt.

Surcharges
£40.00 theatre ticket.

Total per student
£246.00 members, £226.60 Global Patrons plus evening meals and accommodation.

Teachers/chaperones
£18.00 visiting member schools.
£97.00 visiting non-member schools.
£40.00 theatre ticket.
£12.00 ISTA t-shirt (optional).
Please note: total cost includes lunches on Thursday, Friday and Saturday but does not include evening meals or accomodation.

Total per teacher/chaperone
£70.00 members.
£149.00 non-members.

Please note:
1. A £500.00 non-refundable, non-transferrable deposit will be invoiced upon booking.
2. A £500.00 cancellation fee will be invoiced to any school cancelling within 12 weeks from the start of the festival, in addition to the deposit withheld.
3. A £150.00 late registration fee per school booking will be invoiced to schools if the registrations are received after the registration window has closed.
4. All invoices are payable within 28 days of receipt. If not, places cannot be guaranteed at the festival.

Travel & Visas

“All participants will fly into London airports or arrive at London train stations for transfer to Dwight School. By tube: the nearest tube station to the Upper School is Arnos Grove on the Piccadilly Line, which is an approximate 20 minute walk away. It is also possible to take a 382 bus from the station which runs approximately every 15 minutes.
By overground: New Southgate train station is a short walk away from the Upper School campus.
Visiting schools
All schools are responsible for booking their own travel and visas for the festival.
Schools will also be responsible for organising and paying for daily transport from the hotel to the school.
ISTA artists
ISTA artists are responsible for booking their own flights/local travel to the festival and this year will use our new travel agency for this. Artist teams will be activated 12 weeks prior to the festival and your EC will talk you through the new process for booking flights at the time of activation.
Artists are also responsible for ensuring they have the necessary visa to enter the United Kingdom.

Accommodation

Schools are responsible for arranging their own accomodation in London.
Typically this will be for the nights of the 25th, 26th, 27th October and the 28th if required.
ISTA artists
ISTA will book and pay for single room accommodation for the nights of the 24th, 25th, 26th and 27th October 2017.
The Rep will be booked in for an additional night (23rd October 2017)
ISTA artists will be responsible for any miscellaneous costs during their stay at the hotel.

Meals

Visiting schools
Breakfast – for all participants at the hotel.
Lunches daily provided by the host school on Thursday, Friday, Saturday.
Schools are responsible for their own evening meals throughout the festival.

ISTA artists
Breakfast will be provided by the hotel each day. Lunches will be provided by the school. ISTA artists will be responsible for organising evening meals. There will be a subsistence allowance for this to be confirmed at a later date. The Rep will need to buy dinner on the evening of the 23rd October 2017. Dinner allowance is £25 and can be claimed when invoicing Jo.

Please find below the relevant documentation for you to download:

• - Event Terms and Conditions