ISTA Event Coordinator

Kate Friend
kate@ista.co.uk

Venue

International School of London
139 Gunnersbury Avenue
Chiswick
London W3 8LG
United Kingdom
Tel: + 44 208 992 5823
www.islschools.org/london/home/

Important Information

The festival starts at 4:00pm on Thursday 8th March 2018 and finishes at 12:30pm on Sunday 11th March 2018.
Visiting schools
Registration opens 4th January 2018.
Registration closes 18th January 2018.
Please note:
We advise that you have your group confirmed and all information collected prior to 4th January 2018.
Travel information will be required as part of the registration process this year. Please have travel details confirmed by the time the registration window closes.
All schools will need to be at the International School of London in time for a 4:00pm start on Thursday 8th March 2018 and may leave the school after the close at 12:30pm on Sunday 11th March 2018. Please arrange international travel accordingly.
ISTA artists
ISTA artists will need to arrive on Wednesday 7th March 2018 in time for an evening meal and may leave the school on Sunday after 1:00pm. Please arrange flights accordingly.
The ISTA Rep will arrive into London by Tuesday evening 6th March 2018 to spend Wednesday in school with the host.
Artist travel information is required by 18th January 2018.

Finances

Students/intern ensemble leaders (IELs)
Registration fees
£206.00 per student – member schools.
£186.60 per student – Global Patron schools.
£157.50 per student – host school (first 25 students) and £206.00 thereafter.
Please note the registration fee includes the cost of an ISTA t-shirt.

Surcharges
£10.00 out and about.

Total per student
£216.00 members, £196.60 Global Patrons, £167.50 host plus accommodation if required.

Teachers/chaperones
£34.00 visiting member schools.
£97.00 visiting non-member schools.
£10.00 out and about.

£12.00 ISTA t-shirt (optional).

Total per teacher/chaperone
£56.00 members plus accommodation if required.
£119.00 non-members plus accommodation if required.

Please note:
1. A £500.00 non-refundable, non-transferrable deposit will be invoiced upon booking.
2. A £500.00 cancellation fee will be invoiced to any school cancelling within 12 weeks from the start of the festival, in addition to the deposit withheld.
3. A £150.00 late registration fee per school booking will be invoiced to schools if the registrations are received after the registration window has closed.
4. All invoices are payable within 28 days of receipt. If not, places cannot be guaranteed at the festival.

Travel & Visas

All participants will fly into Heathrow Airport or arrive at main London train stations. The main campus is a 12-minute walk from Acton Town (Piccadilly and District lines) and Gunnersbury Station (District and North London Lines).
Visiting schools
All schools are responsible for booking their own travel and visas for the festival.
Schools will be asked to organise and cover the cost of public transport to get to the school from airport or train station.
ISTA artists
ISTA artists are responsible for booking their own flights to the festival and this year will use our new travel agency for this. Artist teams will be activated 12 weeks prior to the festival and your EC will talk you through the new process for booking flights at the time of activation.
Artists are also responsible for ensuring they have the necessary visa to enter the United Kingdom

Accommodation

Visiting schools
Schools are responsible for arranging their own accommodation in London.
We recommend finding accommodation in close proximity to the school.
Accommodation will be required for all overseas schools for the nights of Thursday, Friday and Saturday the 8th, 9th and 10th March 2018.

ISTA artists
ISTA will book and pay for single room accommodation for the nights of the 7th, 8th, 9th and 10th March 2018.
The Rep will be booked in for an additional night (6th March 2018).
ISTA artists will be responsible for any miscellaneous costs during their stay at the hotel.

Meals

Visiting schools
Breakfast – for all participants at the hotel.
Lunches daily provided by the host school on Friday and Saturday.
Two evening meals will be provided by the school.

Artists
Breakfast will be provided by the hotel each day. Lunches will be provided by the school. Dinner will be provided for two of the festival nights and subsistence can be claimed at the time of invoicing for the 3rd evening meal.

Please find below the relevant documentation for you to download:

• - Event Terms and Conditions