ISTA Event Coordinator

Jen Tickle
jen@ista.co.uk

Venue

Dhirubhai Ambani International School
46, Trident Road, G Block BKC
Bandra Kurla Complex
Bandra East
Mumbai
Maharashtra 400051
India

Tel: + 91 22 4061 7001
Website: www.da-is.org/

Important Information

The festival starts at 9:00am on Saturday 17th March 2018 and finishes at 5:00pm on Monday 19th March 2018.

Visiting schools
Registration opens 13th January 2018.
Registration closes 27th January 2018.

Please note:
We advise that you have your group confirmed and all information collected prior to 13th January 2018.
Travel information will be required as part of the registration process this year. Please have travel details confirmed by the time the registration window closes.
All schools will need to arrive at DAIS by 5:00pm on Friday 16th March 2018. Please note that immigration can sometimes take up to two hours. Schools may leave after the close of the festival at 5:00pm on Monday. A late evening flight on Monday may be booked as long as schools can remain at the festival until 5:00pm.

ISTA artists
ISTA artists will need to arrive on Thursday 15th March 2018 in time for an evening meal and may leave on Sunday after 5:30pm. Please arrange flights accordingly.
The ISTA Rep will arrive into Mumbai by Wednesday evening 14th March 2018 to spend Thursday in school with the host.
Artist travel information is required by 27th January 2018.

Finances

Students/intern ensemble leaders (IELs)
Registration fees
£206 per student – member schools.
£186.60 per student – Global Patron schools.
N.B. This includes the cost of an ISTA t-shirt.
N.B. The host school will not be given a discount on registration fees for this festival.

Surcharges
£10 airport transfers.
£10 out and about.

Total per student
£226 members, £206.60 Global Patrons, £216.00 host.

Teachers/chaperones
£34 – visiting member schools.
£97 – visiting non-member schools.
£10 airport transfers.
£10 out and about.
£12 ISTA t-shirt (optional).

Total per teacher/chaperone
£66 members.
£129 non-members.

Please note:
1. A £500 non-refundable, non-transferrable deposit will be invoiced upon booking.
2. A £500 cancellation fee will be invoiced to any school cancelling within 12 weeks from the start of the festival, in addition to the deposit withheld.
3. A £150 late registration fee per school booking will be invoiced to schools if the registrations are received after the registration window has closed.
4. All invoices are payable within 28 days of receipt. If not, places cannot be guaranteed at the festival.

Travel & Visas

Visiting schools and ISTA artists should fly into Chhatrapati Shivaji International Airport.

Visiting schools
All schools are responsible for booking their own travel and visas for the festival. Visa requirements for India vary widely and schools are recommended to make an early start on this process.

All schools will be collected by private transport and taken to the school on arrival. Transport will also be provided at the end of the festival. The journey from school to the airport can take up to one hour. Please note that due to queues at the airport, it is advisable to arrive at the airport 3 hours prior to your flight time.

ISTA artists
ISTA artists are responsible for booking their own flights to the festival and this year will use our new travel agency for this. Artist teams will be activated 12 weeks prior to the festival and your EC will talk you through the new process for booking flights at the time of activation.

ISTA artists will be met by a chaperone or asked to use the pre-paid taxi system within the airport.
Artists are also responsible for ensuring they have the necessary visa to enter India. Visa requirements for India vary widely and ISTA artists are recommended to make an early start on this process.

During the festival

Students will travel in daily with their host families.
The Trident hotel is a ten-minute walk from the host school.

For the out and about

Buses will be provided for the cultural experience.

Accommodation

All teachers/chaperones and ISTA artists will stay at:

Trident Hotel
C 56, G Block
Bandra Kurla Complex
Mumbai 400 051
India

Tel: + 91 22 6672 7777
Website: www.tridenthotels.com/hotels-in-mumbai-bandra-kurla

Visiting schools
Teachers/chaperones
Rooms will be booked and paid for by the host school.  ISTA will invoice visiting schools for £85 per night of their stay.
Visiting teachers/chaperones will be booked into the hotel for the nights of the 16th, 17th and 18th March 2018.

Visiting students
Students will stay with host families.
There will be no charge for accommodation.
Housing will be offered for three nights from the 16th March 2018.

ISTA artists
ISTA artists will stay at the Trident hotel from 15th – 18th March 2018.  One extra night will be booked for the Rep who will need to arrive on the 14th March 2018.

ISTA artists and visiting teachers are responsible for any incidental expenses incurred at the hotel.

Meals

Visiting schools
Breakfast – for visiting teachers at the hotel, for visiting students with host families.
Lunches  – daily provided by the host school (does not include Sunday).
Dinner – 2 evening meals provided; 3rd evening meal is the social meal for visiting teachers and will be taken with host families for students.

Artists
All meals will be provided by the host school.

Please find below the relevant documentation for you to download:

• - Event Terms and Conditions