ISTA Event Coordinator

Jen Tickle
jen@ista.co.uk

Venue

International School of Panama
Golf Club Road, Cerro Viento Rural
San Miguelito
Panama City
Panama

Tel: + 507 2933000
Website: www.isp.edu.pa

Important Information

The festival starts at 8:00am on Thursday 1st March 2018 and finishes at 4:00pm on Saturday 3rd March 2018.

Visiting schools
Registration opens 4th January 2018.
Registration closes 18th January 2018.

Please note:
We advise that you have your group confirmed and all information collected prior to 4th January 2018. Before the December holidays if needed.
If your school has long holidays in January, please contact your EC as we will need your information before the end of December.
Travel information will be required as part of the registration process this year. Please have travel details confirmed by the time the registration window closes.
All schools will need to arrive at IS Panama on Wednesday 28th February 2018 between 5:00-7:00pm. Visiting schools may leave after the close of the festival at 4:00pm on Saturday 3rd March 2018.

ISTA artists
ISTA artists will need to arrive on Tuesday 27th February 2018 in time for an evening meal and may leave the school on Saturday after 5:30pm. Please arrange flights accordingly.
The ISTA Rep will arrive into Panama by Monday evening 26th February 2018 to spend Tuesday in school with the host.
Artist travel information is required by 18th January 2018.

Finances

Students/intern ensemble leaders (IELs)
Registration fees
£206 per student – member schools.
£186.60 per student – Global Patron schools.
Please note registration fees include the cost of an ISTA t-shirt.

Surcharges
£10 airport transfers.
£10 out and about.

Total per student
£226 members, £206.60 Global Patrons, £216 host.

Teachers/chaperones
£34 visiting member schools.
£97 visiting non-member schools.
£10 airport transfers.
£10 out and about.
£12 ISTA t-shirt (optional).

Total per teacher/chaperone
£66 members.
£129 non-members.

Please note:
1. A £500 non-refundable, non-transferrable deposit will be invoiced upon booking.
2. A £500 cancellation fee will be invoiced to any school cancelling within 12 weeks from the start of the festival, in addition to the deposit withheld.
3. A £150 late registration fee per school booking will be invoiced to schools if the registrations are received after the registration window has closed.
4. All invoices are payable within 28 days of receipt. If not, places cannot be guaranteed at the festival.

Travel & Visas

Visiting schools
All schools are responsible for booking their own travel and visas for the festival. IS Panama or ISTA can offer an invitation letter early on in the process if requested.

Visiting schools should fly into PTY- Tocumen International Airport.
All schools will be collected by private transport and taken to the school on arrival. Transport will also be provided at the end of the festival.

The journey from the airport to school is around 30 minutes.

ISTA artists
ISTA artists are responsible for booking their own flights to the festival and this year will use our new travel agency for this. Artist teams will be activated 12 weeks prior to the festival and your EC will talk you through the new process for booking flights at the time of activation.

ISTA artists should fly into PTY- Tocumen International Airport.  ISTA artists will be met and transported to the hotel by private transport.
Artists are also responsible for ensuring they have the necessary visa and vaccinations to enter Panama.

During the festival

Students will travel in daily with their host families.
Visiting teachers and ISTA artists will be transported to and from the hotel by private car or taxis.

For the out and about

Buses will be provided for the cultural experience.

Accommodation

All teachers/chaperones and ISTA artists will stay at the following hotel
Marriot MetroMall
Avenida Domingo Diaz via Tocumen
Centro Comercial MetroMall
Panama City
Panama

Tel: + 507 3049595
Website: www.marriott.com/reservation/rateListMenu.mi

Rooms cost $115 for a single room including breakfast and WiFi.

Visiting schools

Teachers/chaperones
Visiting schools will be responsible for paying for rooms upon arrival. We can make provision for schools to pay hotel bills ahead of time.
Visiting teachers/chaperones will be booked into the hotel for the nights of the 28th February, 1st and 2nd March 2018.

Visiting students
Students will stay with host families.
There will be no charge for accommodation.
Housing will be offered for three nights from the 28th February 2018.

ISTA artists

ISTA will book and pay for single room accommodation for the nights of the 27th, 28th February and 1st and 2nd March 2018.
The Rep will be booked in for an additional night (26th February 2018).
Artists will be responsible for any miscellaneous costs during their stay at the hotel.

Meals

Visiting schools
Breakfast – for visiting teachers at the hotel, for students provided by host families.
Lunches – daily provided by the host school Thursday, Friday and Saturday.
Two evening meals provided; 3rd evening meal is the social meal for visiting teachers and will be taken with host families for students.

Artists
All meals will be provided by the host school.

Please find below the relevant documentation for you to download:

• - Event Terms and Conditions