ISTA Event Coordinator

Keriann O’Rourke
keriann@ista.co.uk

Venue

Telunas Beach Resort
Telunas Island
Riau Islands
Indonesia

Tel: + 62 811 771 0951
Website: www.telunasresorts.com/telunas-beach

Important Information

This festival is a workshop model event.

The festival starts at 8:30am on Saturday 28th April 2018 and finishes at 4:30pm on Tuesday 1st May 2018.

Visiting schools
Registration opens 22nd February 2018.
Registration closes 8th March 2018.
Please note:
We advise that you have your group confirmed and all information collected prior to 22nd February 2018. Travel information will be required as part of the registration process this year. Please have travel details confirmed by the time the registration window closes.

All schools will need to arrive into Singapore preferably to check into the Bay Hotel on Friday 27th April 2018. Schools may leave the festival after returning to Singapore at 4:30pm on Tuesday 1st May 2018. A late evening flight on Tuesday may be booked considering travel distances from the ferry terminal to the airport.

ISTA artists
ISTA artists will need to arrive on Thursday 26th April 2018 in time for an evening meal and may leave the ferry terminal on Tuesday 1st May 2018 after 5:30pm. Please arrange flights accordingly. Artist travel information is required by 8th March 2018.

Finances

Students/intern ensemble leaders (IELs)
Registration fees
£425 per student – member schools, including Global Patrons.
Please note this fee includes all workshops, return transport from Singapore harbour to Telunas, accommodation, meals and other treats whilst in Telunas for the 3 nights and an ISTA t-shirt.

Teachers/chaperones
£275 per teacher.
Please note this fee includes return transport from Singapore harbour to Telunas, accommodation, meals whilst in Telunas for the 3 nights and an ISTA t-shirt.

Please note:
1. A £500 non-refundable, non-transferrable deposit will be invoiced upon booking.
2. A £500 cancellation fee will be invoiced to any school cancelling within 12 weeks from the start of the festival, in addition to the deposit withheld.
3. A £150 late registration fee per school booking will be invoiced to schools if the registrations are received after the registration window has closed.
4. All invoices are payable within 28 days of receipt. If not, places cannot be guaranteed at the festival.

Travel & Visas

This event requires travel between two countries. Participants will be travelling to Telunas Island Beach Resort in Indonesia via Singapore.

Participants will depart on the Sindo ferry from Singapore together as a festival group on the first day of the event. The ferry will be booked by ISTA and cost is included in the registration fees.

Local schools are responsible for organising their own travel to and from the Harbourfront Centre where the ferry will depart. Overseas schools are responsible for organising their own travel to and from the airport to the Bay Hotel. Schools staying at the Bay Hotel will walk over to the ferry terminal. These transportation costs are not included in the festival fees.

Schools outside Singapore will need to cover air fare to Singapore, accommodation and meals in Singapore the day before the festival, as well as transport to and from the airport.

As participants will be entering Singapore and Indonesia it is important to consider the need for a visa for both countries.
In most cases, a visa is not needed for Singapore, but it is important to check requirements.

About Singapore visas
If you have a student or teacher from a country that requires a more formal visa, then this must be organised in advance. You can check here to see which countries are eligible for visa on arrival (VOA): www.ica.gov.sg

VOA information
ISTA will be responsible for organising all VOAs only. This is organised through the ferry company and Telunas and thus we will need to collect passport information in advance.
Please ensure that all passports have six months validity from the date we return and that there is a blank page available for the visa. For more information, please visit www.indo.com/tplan/visa

Accommodation

Visiting schools
Teachers/chaperones
All accompanying adults will stay in shared rooms at the Telunas resort. The night of Friday 27th April 2018 overseas students, teachers and artists will be staying at the Bay Hotel near the Harbourfront Centre ferry terminal. We will try to accommodate any travelling couples – to share the same room at the Telunas Beach Resort.

Teachers will need to be willing to share with adults from other schools (same gender) at the Telunas Beach Resort.

Bay Hotel
50 Telok Blangah Rd
098828
Singapore

Tel: + 65 6818 6666
Website: www.bayhotelsingapore.com

The hotel has free WiFi.
The room rate is:
$212 SGD (approximately £120 GBP) for a single room per night, including breakfast.
$235.40 SGD (approximately £133 GBP) for a double bedroom per night, including breakfast.
$247.17 SGD (approximately £139 GBP) for a twin room per night, including breakfast.

The journey from the hotel to the ferry terminal is a short 10-minute walk.

Please note:
We are asking that there be a maximum of 3 chaperones per school group. It is highly recommended that at least one member of the visiting school chaperones from each school have lifeguarding qualifications as the event is located on a beach and students will be swimming during the event. Please consider this when selecting adults to accompany your group on this trip.

Visiting students
Students will stay in shared dormitory style rooms with students from other schools of the same gender at the Telunas Island Beach Resort.

We will ask each student to pick a room “buddy” ahead of time so they have one friend from the same school to stay with in the large dorm rooms.

Students will be sharing with peers from other schools as we feel this is a valuable element of the social aspect of the programme.

ISTA artists
Artists will be asked to share rooms with fellow artists (same gender).
Artists will be responsible for any miscellaneous costs during their stay at the hotel.

Meals

Breakfast is included for overseas guests staying at the Bay Hotel the morning of Saturday 28th April 2018. Breakfast is provided at the Telunas Beach Resort on 29th, 30th April and 1st May 2018 for all participants.
It is recommended that all participants purchase or bring a snack for the ferry boat trip on this day.
Lunch will be provided on 28th, 29th and 30th April 2018 at the Telunas Beach Resort. A packed lunch will also be provided for Tuesday 1st May 2018 for students to take with them on the boat trip.
Dinner in Singapore for visiting schools on the evening of Friday 27th May 2018 is not included in the costs.
Dinner is provided on 28th, 29th and 30th April 2018 at the Telunas Beach Resort.

Please find below the relevant documentation for you to download:

• - Event Terms and Conditions