ISTA Event Coordinator

Tom

Venue

British School in the Netherlands
Vrouw Avenweg 640
2493 WZ Den Haag
Netherlands

Tel: +31 70 315 4077

Host school website

Important Information

This is a bonsai festival.
The festival starts at 4:00pm on Thursday 7th February 2019 and finishes at 12:30pm on Sunday 10th February 2019.

Visiting schools
Registration opens 29th November 2018.
Registration closes 13th December 2018.
Please note:
We advise that you have your group confirmed and all information collected prior to 29th November 2018.
Travel information is required as part of the registration process. Please have travel details confirmed by the time the registration window closes.
All schools will need to be at British School in the Netherlands in time for a 4:00pm start on Thursday 7th February 2019 and may leave the school after the close at 12:30pm on Sunday 10th February 2019. Please arrange international travel accordingly.

ISTA artists
ISTA artists will need to arrive on Wednesday 6th February 2019 in time for an evening meal and may leave the school on Sunday after 1:00pm. Please arrange flights accordingly.
The ISTA Rep will arrive into The Hague by Tuesday evening 5th February 2019 to spend Wednesday in school with the host.
Artist travel information is required by 13th December 2018.

Finances

Students
Registration fees
GBP £206 per student.
This includes the cost of an ISTA t-shirt.

Surcharges
GBP £10 out and about.

Total per student
GBP £216 members, GBP £206 host.

Teachers/chaperones
GBP £50 – visiting member schools, towards catering etc.
GBP £97 – visiting non-member schools registration fee (includes meals at school).
GBP £10 out and about.
GBP £12 ISTA t-shirt (optional).

Total per teacher/chaperone
GBP £72 members.
GBP £119 non-members.

Please note:
1. A GBP £500 non-refundable, non-transferrable deposit will be invoiced upon booking.
2. A GBP £500 cancellation fee will be invoiced to any school cancelling within 12 weeks from the start of the festival, in addition to the deposit withheld.
3. A GBP £150 late registration fee per school booking will be invoiced to schools if the registrations are received after the registration window has closed.
4. All invoices are payable within 28 days of receipt. If not, places cannot be guaranteed at the festival.

Travel & Visas

All participants will fly into Amsterdam Schipol Airport or arrive into Voorschoten train station.
The journey from the airport to the school takes approximately 35 minutes by taxi or 45 minutes by train.

Visiting schools
All schools are responsible for booking their own travel and visas for the festival.
Schools will be responsible for making their own way to Voorschoten train station.

ISTA artists
ISTA artists are responsible for booking their own flights to the festival and will use our travel agency for this. Artist teams will be activated 12 weeks prior to the festival and your EC will talk you through the process for booking flights at the time of activation.
Artists are also responsible for ensuring they have the necessary visa to enter The Netherlands.
Artists will be responsible for making their own way to Voorschoten train station on arrival.

Accommodation

All teachers/chaperones and ISTA artists will stay at the following hotel
Van der Valk Hotel De Gouden Leeuw
Veurseweg 180
2252AG
Voorschoten
The Netherlands
Telephone: + 31 715 602 800
Hotel website

The hotel has free Wi-Fi.
The room rate is 85 Euros per person per night, including breakfast (please note that this may increase slightly).
The journey from the hotel to the school is approximately 10 minutes on foot.
Teachers/chaperones and ISTA artists will walk to school daily.

Visiting schools
Teachers/chaperones
Visiting teachers/chaperones will be booked into single rooms at the hotel for the nights of the 7th, 8th and 9th February 2019.
Visiting schools will be responsible for paying for rooms upon arrival. We can make provision for schools to pay hotel bills ahead of time.

Students
Students will stay with host families.
There will be no charge for accommodation.
Housing will be offered for the nights of the 7th, 8th and 9th February 2019.

ISTA artists
Artists will be booked into the hotel for the nights of the 6th, 7th, 8th and 9th February 2019.
An additional night will be booked for the Rep who will arrive on the 5th February 2019.
Artists will be responsible for any miscellaneous costs during their stay at the hotel.

Meals

Visiting schools
Breakfast – for visiting teachers at the hotel, for visiting students with host families.
Lunches daily provided by the host school (does not include Sunday).
Dinner – 2 evening meals provided; 3rd evening meal is the social meal for visiting teachers/chaperones and will be taken with host families for students.

ISTA artists
All meals will be provided by the host school.

Please find below the relevant documentation for you to download:

• - Event Terms and Conditions