ISTA Event Coordinator

Sophie

Venue

American School of The Hague
Rijksstraatweg 200
2241BX, Wassenaar
The Netherlands

Tel: +31 70 512 1060

Host school website

Important Information

This is a bonsai festival.
The festival starts at 4:00pm on Thursday 1st November 2018 and finishes at 12:30pm on Sunday 4th November 2018.

Visiting schools
Registration opens 30th August 2018.
Registration closes 13th September 2018.
Please note:
We advise that you have your group confirmed and all information collected prior to 30th August 2018.
Travel information is required as part of the registration process. Please have travel details confirmed by the time the registration window closes.
All schools will need to be at the The American International School of The Hague in time for a 4:00pm start on Thursday 1st November 2018 and may leave the school after the close at 12:30pm on Sunday 4th November 2018. Please arrange international travel accordingly.

ISTA artists
ISTA artists will need to arrive on Wednesday 31st October 2018 in time for an evening meal and may leave the school on Sunday after 1:00pm. Please arrange flights accordingly.
The ISTA Rep will arrive into The Hague by Tuesday evening 30th October 2018 to spend Wednesday in school with the host.
Artist travel information is required by the 13th September 2018.

Finances

Students
Registration fees
GBP £206 per student.
This includes the cost of an ISTA t-shirt.

Surcharges
GBP £10 airport transfers.
GBP £10 out and about.

Total per student
GBP £226 members, GBP £216 host.

Teachers/chaperones
GBP £50 – visiting member schools, towards catering etc.
GBP £97 – visiting non-member schools registration fee (includes meals at school).
GBP £10 airport transfers.
GBP £10 out and about.

GBP £12 ISTA t-shirt (optional).

Total per teacher/chaperone
GBP £82 members.
GBP £129 non-members.

Please note:
1. A GBP £500 non-refundable, non-transferrable deposit will be invoiced upon booking.
2. A GBP £500 cancellation fee will be invoiced to any school cancelling within 12 weeks from the start of the festival, in addition to the deposit withheld.
3. A GBP £150 late registration fee per school booking will be invoiced to schools if the registrations are received after the registration window has closed.
4. All invoices are payable within 28 days of receipt. If not, places cannot be guaranteed at the festival.

Travel & Visas

Schools should plan to fly into Schiphol airport or arrive at Leiden Central train station if arriving by train.

Visiting schools
All schools are responsible for booking their own travel and visas for the festival.

Schools will be met by a representative from the American School of The Hague and transported to the school in buses.

ISTA artists
ISTA artists are responsible for booking their own flights to the festival and will use our travel agency for this. Artist teams will be activated 12 weeks prior to the festival and your EC will talk you through the process for booking flights at the time of activation.
Artists are also responsible for ensuring they have the necessary visa to enter The Netherlands.

Artists will be met at the airport and taken to the hotel by private car or public transport.

Accommodation

All visiting teachers/chaperones and artists will stay in the following hotel.

• The IBIS Leiden
• Stationsplein 240-242,
• 2312 AR Leiden
• The Netherlands

Tel: +31 71 516 0000

Visiting schools
Teachers/chaperones
Single rooms have been booked for visiting teachers and chaperones for 3 nights from the 1st November 2018.
We work on a price range of approximately GBP£95 per person per night, including breakfast.
Visiting schools will be responsible for paying for rooms upon arrival. We can make provision for schools to pay hotel bills ahead of time.

Students
Students will stay with host families.
There will be no charge for accommodation.
Housing will be offered for three nights from the 1st November 2018.

ISTA artists
Single rooms will be booked for ISTA artists for 4 nights from the 31st October 2018.
An additional night will be booked for the Rep who will arrive on the 30th October 2018.
Artists will be responsible for any miscellaneous costs during their stay at the hotel.

Meals

Visiting schools
Breakfast – for visiting teachers at the hotel, for visiting students with host families.
Lunches daily provided by the host school (does not include Sunday).
Dinner – 2 evening meals provided; 3rd evening meal is the social meal for visiting teachers/chaperones and will be taken with host families for students.

ISTA artists
All meals will be provided by the host school.

Please find below the relevant documentation for you to download:

• - Event Terms and Conditions