ISTA present...

Vancouver Upper MS/Lower HS on-site festival

April 24 - April 27, 2025

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The space between people and cultures: Understanding and bridging cultural differences, fostering empathy, and promoting inter cross-cultural dialogue.

Take part in this immersive on site learning experience and encounter a creation story and triptych painting, “Temíxw”

Event Manager: Sophie Galton

What is an ISTA Festival?

What learners and educators are saying 

“The passion our students developed for theatre, how life changing this experience was for our students. Parents have emailed us about it, our director has gotten in touch – just such an amazing positive experience. Bringing a younger group, with three 9th graders and five 10th graders to what was an unknown beast in a Deep Dive Festival; seeing our kids rise to the challenge and just fall in love with theatre making, was special. The number of students who came out of this festival talking about how excited they were about going into IB Theatre, asking us how they could do that… absolutely outstanding.”
Educator – ISTA Deep Dive  into Tradition, Theory and Theatre Making, October 2023

“My favourite part was showing all our work and efforts to the audience and sending a strong message of the lack of freedom in our lives using different art forms, it was so fun and collaborative and I loved using the stage and performing at my very best . I really enjoyed meeting people similar to me and getting to know different people and cultures from around the world. The best parts of the festival were getting to explore different art forms with as much creative freedom as we wanted because it allowed us to get more comfortable with this sort of creative process. The amount of time we spent with different schools; I would have loved to be able to meet even more people. I gained friends, experience and lots of fun from this experience.”
Learner – ISTA Festival 2022

ISTA Festivals

Our festivals give young people an immersive theatre experience over several days in exciting cities and locations across the world. Festivals are built on story-based inquiry and provide participants with the skills and experience needed to explore theatre collaboratively and develop themselves as global learners.

At ISTA we use stories to share, explore, create and present stories of who we are and of our world. We believe sharing stories from particular settings and cultures is a powerful approach to global learning. Story also provides a concrete focus for young people and artist’s creative work.

Equally weighted so that everyone has the same opportunities – ISTA festivals are the best way for young people to learn about theatre, themselves and each other.

Click here to download the Benefits of attending an ISTA Festival

Important booking and registration information


We have made some significant changes to our Event Terms and Conditions for 2024-2025
Please read updated Terms & Conditions before submitting your booking.


Booking – NEW DEPOSIT PROCESS 2024-2025
Upon submitting your booking you will be issued an invoice for a 50% deposit based on the registration fees for the initial number of students you intend to bring. This deposit is non-refundable and non-transferable, serving to confirm your reservation for the event. Full confirmation of your places will be granted upon receipt of the deposit payment within a 30-day period.

To prevent significant decreases in total event numbers when registration is completed PLEASE only book the number of spaces you are certain you can fill.

See FEES section below for more detailed information on fees.

Registration
Registration opens Monday 15 April 2024 9:00am GMT, 2024
All information must be submitted by Thursday 30 January 11:59pm GMT, 2025.

Important Notes about Registration:
We appreciate that some schools will already have confirmed students so please register your group as soon as possible from this date onwards
All registrations must be submitted by Thursday 30 January, 2025 to allow for finalising the artist team, T-shirt orders, catering, transportation etc. ahead of the event.
Please see this document for the information required to complete registration.
Travel information is required as part of the registration process.

It is important to note that if the actual number of students attending the event is less than the number initially booked, the deposit paid for those students who do not attend will be forfeited. For example, if your school initially books 15 students and pays the corresponding deposit, but later only 10 students are registered for the event, the deposit for the 5 students who do not attend will not be refunded. Conversely, if you increase the number of students attending, you will be invoiced for an additional 50% deposit per new student added to your group.

Waitlist Procedures

Once the maximum number of bookings has been reached the event will display “Waitlist”.

If this happens please email the Event Manager and ask to be added to the waiting list providing the number of students and teachers you wish to reserve in your email.

Event Managers will monitor actual registration numbers as they come in and contact organisations on the waitlist (in the order requests were received) to offer any places that become available.

Travel & Visas


Participating schools are responsible for arranging and booking their own travel to Vancouver.

Booking Travel
All participants will fly into Vancouver International Airport or arrive at the Vancouver Pacific Central Station.

The journey from the airport and the train station to the venue takes approximately 120 minutes.

Booking Travel 

Arrival
Participants should arrive at the venue to check in by 4:00pm on Thursday 24 April 2025.

Departure
Participants should not plan to leave the venue until after 1:30pm on Sunday 27 April 2025. Please arrange travel accordingly.

Please book travel accordingly and allow for ample time to travel to and from the airport/train station.


Visas

It is the responsibility of the schools/participants to ensure they have the appropriate visas, as required.

Please ensure that you start looking into visa requirements sooner rather than later as the process can take a significant amount of time.

If you require assistance or additional documentation to support your visa applications please ensure to contact the event manager well in advance.


IMPORTANT:
ISTA business days are Monday to Friday and we endeavour to reply to all emails within 3 business days.

ISTA staff are not able to monitor emails over the weekend (Saturday and Sunday) or on holidays.

If a staff member is away from their desk working an event, a response may take longer than normal.

Fees & Payment Information

Student Learners
Member Organisations: GBP £255
Non-member Organisations: GBP £310
Host schools – maximum of 15 students at reduced price: 199.00

Educator Chaperones
Members – GBP £105.00
Non-members GBP £125.00

Accommodation and meals surcharge: TBC


Payment Information
ISTA Festivals have a 2 step payment process.

Step 1: Deposits to secure bookings
Upon submitting your booking you will be issued an invoice for a 50% deposit based on the registration fees for the initial number of students you intend to bring. This deposit is non-refundable and non-transferable, serving to confirm your reservation for the event. Full confirmation of your places will be granted upon receipt of the deposit payment within a 30-day period.

Step 2: Remaining balance when registration closes
Organisations will be billed for the remaining 50% of the registration fees, alongside any relevant surcharges, immediately following the completion of the registration form.


Initial Booking vs Actual Numbers
It is important to note that if the actual number of students attending the event is less than the number initially booked, the deposit paid for those students who do not attend will be forfeited. For example, if your school initially books 15 students and pays the corresponding deposit, but later only 10 students are registered for the event, the deposit for the 5 students who do not attend will not be refunded. Conversely, if you increase the number of students attending, you will be invoiced for an additional 50% deposit per new student added to your group.

Please refer to our event terms and conditions for details on registration/cancellation fees.

Accommodation

Onsite Model

Accommodation is provided on the festival site for the duration of the event.

Accommodation and meals surcharge: TBC

Name of Site: SOLE Centre – Squamish Outdoor Leadership & Education Centre
Postal Address: 41015 Government Road Brackendale, BC, Canada
Website link

For learners
Shared rooms will be provided for 3 nights from Thursday 24 April 2025.

For adult educators
Single rooms will be provided for 3 nights from Thursday 24 April 2025.

Meals

Onsite Model

Students and all adult chaperones:

All meals will be provided for at the venue.

Accommodation and meals surcharge: will be added before booking opens.

What to bring

Appropriate attire

  • All participants must bring clothing that is suitable for physically active workshops during the day (athletic wear, PE kit, performance blacks, etc.)

Please note:

  • Participants not dressed appropriately for physically active workshops may be asked to sit-out.
  • Participants may be asked to remove footwear, jewellery etc. for some workshops.
  • Chewing gum is not permitted in any of the workshop spaces.

Materials

  • Pens, pencils, highlighters etc. for notetaking
  • Refillable water bottle

Download & Forms

Please find below the relevant documentation for you to download:

Dates

Starts on Thursday 24 April at 16:00
Finishes on Sunday 27 April at 13:30
(Local Time)

Venue

Mulgrave School: The International School of Vancouver
2330 Cypress Bowl Lane
West Vancouver
BC V753H9
Canada

Participants

• Mulgrave School