ISTA Event Coordinator

Kate Friend
kate@ista.co.uk

Venue

Zurich International School
Eichenweg 2
8134 Adliswil
Switzerland
Phone: +41 5875 02400
www.zis.ch

Important Information

The festival starts at 4:00pm on Thursday 22nd February 2018 and finishes at 12:30pm on Sunday 25th February 2018.

Visiting schools
Registration opens 30th November 2017.
Registration closes 14th December 2017.
Please note:
We advise that you have your group confirmed and all information collected prior to 30th November 2017.
Travel information will be required as part of the registration process this year. Please have travel details confirmed by the time the registration window closes.
All schools will need to arrive at ZIS in time for the 4:00pm start on Thursday 22nd February. Schools may leave the school after the close of the festival at 12:30pm on Sunday. A late afternoon/early evening flight on Sunday may be booked as long as schools can remain at the school until 12:30pm.

ISTA artists
ISTA artists will need to arrive on Wednesday 21st February 2018 in time for an evening meal and may leave the school on Sunday after 1:00pm. Please arrange flights accordingly.
The ISTA Rep will arrive into Zurich by Tuesday evening 20th February 2018 to spend Wednesday in school with the host.
Artist travel information is required by 14th December 2017.

Finances

Students
Registration fees
£206.00 per student – member schools.
£186.60 per student – Global Patron schools.
£157.50 per student – host school (first 25 students) and £206.00 thereafter.
Please notes this includes the cost of an ISTA t-shirt.

Surcharges
£20.00 airport transfers.
£10.00 out and about.

Total per student
£236.00 members, £216.60 Global Patrons, £167.50 host.

Teachers/chaperones
£28.00 – visiting member schools.
£97.00 – visiting non-member schools.
£20.00 airport transfers.
£10.00 out and about.
£12.00 ISTA t-shirt (optional).

Total per teacher/chaperone
£70.00 members.
£139.00 non-members.

Please note:
1. A £500.00 non-refundable, non-transferrable deposit will be invoiced upon booking.
2. A £500.00 cancellation fee will be invoiced to any school cancelling within 12 weeks from the start of the festival, in addition to the deposit withheld.
3. A £150.00 late registration fee per school booking will be invoiced to schools if the registrations are received after the registration window has closed.
4. All invoices are payable within 28 days of receipt. If not, places cannot be guaranteed at the festival.

Travel & Visas

Visiting schools
All schools are responsible for booking their own travel and visas for the festival.
All schools will be met at Zurich International airport and will travel with their guide via public transport to the school. Schools will be given pre-paid tickets and will take public transport back to the airport at the end of the festival.
ISTA artists
ISTA artists are responsible for booking their own flights to the festival and this year will use our new travel agency for this. Artist teams will be activated 12 weeks prior to the festival and your EC will talk you through the new process for booking flights at the time of activation.
Artists are also responsible for ensuring they have the necessary visa to enter Switzerland.

Accommodation

Hotel Ibis Adliswil
Zürichstrasse 105
8134 Zürich
Switzerland
Tel: + 044 711 85 85
www.accorhotels.com/de/hotel-1989-ibis-zurich-adliswil
The hotel has free WiFi.
The room rate is 109 CHF per person per night (Monday-Friday) and 99 CHF per person per night (Friday-Sunday).
Breakfast is included.
City tax is an additional 2.50 per person per night.
Therefore, if you are staying Thursday 22nd – Sunday 25th February 2018, the total cost (including breakfast and tax) would be 314.50 CHF.
The journey from the hotel to the school is approximately 10 minutes on foot.
Teachers/chaperones and ISTA artists will walk to school daily.

Visiting schools
Teachers/chaperones
Rooms can be paid for on arrival or in advance by contacting welcome@ibiszurich.ch.
Visiting teachers and chaperones will be booked into single rooms at the hotel for the nights of 22nd, 23rd and 24th February 2018.
Visiting students
Students will stay with host families.
There will be no charge for accommodation.
Housing will be offered for three nights from the 22nd February 2018.
ISTA artists
ISTA will book and pay for single room accommodation for the nights of 21st, 22nd, 23rd and 24th February 2018.
The Rep will be booked in for an additional night (20th February 2018).
Artists will be responsible for any miscellaneous costs during their stay at the hotel.

Meals

Visiting schools
Breakfast – for visiting teachers at the hotel, for visiting students with host families.
Lunches – provided by the host school (does not include Sunday).
Dinner – two evening meals provided; third evening meal is the social meal for visiting teachers and will be taken with host families for students.

ISTA artists
Breakfast will be taken at the hotel; all other meals will be provided by the host school.

Please find below the relevant documentation for you to download:

• - Event Terms and Conditions